Workbook on Digital Private Papers > Administrative and preservation metadata > Rights metadata for personal archives
Rights metadata for personal archives
Standards for digital rights management
Encoded Archival Description (EAD)
Chapter 06 Arranging and cataloguing digital and hybrid archives provides an introduction to the arrangement and cataloguing of digital archives using EAD, which is a widely adopted standard for encoding archival finding aids modelled upon the International Standard Archival Description (General). The official EAD website is at http://www.loc.gov/ead/ and the full tag library is available at http://www.loc.gov/ead/tglib/index.html.
EAD includes two elements relevant to IPR:
<accessrestrict> Conditions Governing Access The name of this element is taken from the equivalent ISAD(G) field. According to the EAD tag library it is intended to provide 'information about conditions that affect the availability of the materials being described. May indicate the need for an appointment or the nature of restrictions imposed by the donor, legal statute, repository, or other agency. May also indicate the lack of restrictions. Do not confuse with Conditions Governing Use <userestrict>, which designates information about limitations on the use of the described materials after access has been granted'.
This can be used at collection or lower levels to record information on material which is closed or restricted for copyright reasons (e.g. in the case of personal digital archives, much copyright material will only be made available to readers under strictly controlled conditions).
<userestrict> Conditions Governing Use This element equates to ISAD(G) 'Conditions governing reproduction'. It is used to record 'information about conditions that affect use of the described materials after access has been granted. May indicate limitations, regulations, or special procedures imposed by a repository, donor, legal statute, or other agency regarding reproduction, publication, or quotation of the described materials. May also indicate the absence of restrictions, such as when copyright or literary rights have been dedicated to the public. Do not confuse with Conditions Governing Access <accessrestrict>, which designates information about conditions affecting the availability of the described materials. Preferred Citation <prefercite> may be used in conjunction with <userestrict> to encode statements specifying how the described materials should be referenced when reproduced, published, or quoted by patrons'.
