Workbook on Digital Private Papers > NCA Rules

NCA Rules

The NCA rules were created in response to a recommendation from The IT Standards Working Party of the National Council on Archives, which, in March 1991, recommended that the national repositories and the Historical Manuscript Commission should 'examine the desirability of standardising name authority controls at national level'. After much research and consultation, the NCA rules were published in 1997. The rules represent a shift away from in-house conventions to nationally agreed standards. The rules assist cataloguers in forming names for persons, families, places and corporate bodies which are unique and readily identifiable by users. By ensuring consistency in the structure of proper names the rules facilitate the exchange of data between repositories and greatly enhance data retrieval; for this reason NCA rules are used by major archival gateway services.

Constructing names using NCA Rules

Personal names

Family names

Corporate names

Place names